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Derby City Jazzfest | FAQs/Vendors/Volunteers
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FAQs/Vendors/Volunteers

FAQs/Vendors/Volunteers

FAQs

Rules: No Alcohol Permitted, No Knives or Weapons Allowed, No Glass Containers, No Open or Unsealed Containers, No high-back chairs with umbrellas that impede visibility, No Rolling Coolers, No drugs and drug paraphernalia, No tents, No grills, No pets, No video cameras, No professional cameras with a removable lens (DSLR), No audio recording, No flags, No camelbacks, canteens, or Bottles and Bags, All attendees will be subject to search.

Bags/Coolers:  NO COOLERS, OUTSIDE FOOD OR BEVERAGES ARE ALLOWED IN THE CONCERT AREA. A WIDE ASSORTMENT OF FOOD VENDORS WILL BE ONSITE FOR YOUR CONVENIENCE. 
 
BAG CHAIRS  AND UMBRELLAS (IN CASE OF IN CLIMATE WEATHER) ARE ALLOWED IN THE CONCERT AREA. ,
 
BACK PACKS & PURSES WILL BE CHECKED UPON ENTRY All tickets will include Local and State Taxes, fee, processing and shipping charges added to your total.  The Derby City Jazz Festival is a family friendly in environment for those 21 and over.
  1.  What time gates open Friday, August 11th
    A. Gates open at 3:00pm for all concert seating.  The Derby City Jazz Festival Vendor area will open at 2:00 pm on August 11th with recorded music, entertainment, food, retail and other events.  All seating will be provided by patrons (BAG CHAIRS). Which will be designated to various ticketed areas (General Admission & Preferred)
  2.  What time gates open Saturday, August 12th?
    A. Gates open at 3:00 PM for all concert seating. The Derby City Jazz Festival Vendor area will open at 2:00 pm on August 12th with recorded music, entertainment, food, retail and other events. All seating will be provided by patrons (BAG CHAIRS). Which will be designated to various ticketed areas (General Admission & Preferred)
Haven’t got my ticket, where will they be sold? A. If you haven’t purchased your ticket by August 8th, they will be sold at the Main Box office located at the main entrance of Churchill Downs off of Central Avenue at gate #3. Tickets will be available two hours before show time on August 11th and 12th . General Admission day of show – $50.00 and Preferred day of show $60.00  * * *SPECIAL PRE-SALE OFFER. PURCHASE TICKETS BY JUNE 21ST AND RECEIVE A TWO DAY PASS FOR THE PRICE OF A ONE DAY ADMISSION.

FRIDAY GEN ADM – $50.00                               FRIDAY PREFERRED – $60.00

SATURDAY GEN ADM – $50.00                        SATURDAY PREFERRED – $60.00

*PURCHASE ADVANCED TICKETS BY MAY 31ST

FRIDAY/SATURDAY GENERAL – $50.00 (BOTH DAYS) FIRST 500 TICKETS SOLD ONLY

FRIDAY/SATURDAY PREFERRED – $60.00 (BOTH DAYS) FIRST 500 TICKETS SOLD ONLY

Where can I park?  Churchill Downs has ample parking available on their lot. The cost for parking is $5.00 per vehicle. Handicap parking areas are designated. All DCJF patrons will enter and part in Lot # 12, # 13, # 14. Please make sure your car is secure.

I have General Admission Tickets, where do I enter? A. All ticket holders will enter through Gate #3 at Churchill Downs. It is located right off of Central Avenue.

 

I have Preferred Seating Tickets, where do I enter? A. All ticket holders will enter through the same gate.

I have VIP tickets, can I bring a chair? A. This event is a bring your own seating event. .Seating will be designated by ticket price as “General or Preferred Seating” You will be directed to your area based on your ticket. . NO COOLERS ALLOWED INSIDE OF THE CONCERT AREA

  1. What can I bring for General Admission Seating Area 
    A.  The Derby City Jazz Festival is an outdoor event.  You can bring traditional portable festival seating style chairs. (It’s a long day so be comfortable and considerate of others who paid the same price as your for this event). Bring your own sunglasses/sunscreen, binoculars, insect repellent, etc. NO ALCOHOLIC BEVERAGE CAN BE BROUGHT INTO THE FESTIVAL– however, alcoholic beverages may be purchased at the event. NO COOLERS OR OUTSIDE FOOD ALLOWED. The FLAVOR OF KY WILL BE REPRESENTED IN A VARIETY OF FOOD, BEVERAGE AND RETAIL VENDORS AND  TRUCKS THAT WILL BE ON SITE THROUGHOUT THE FESTIVAL.. 
  2. May I bring a cooler?
    A.  NO.  NO COOLERS OR OUTSIDE FOOD ALLOWED IN: Derby City Jazz Festival concert area.  If you have a cooler, a festival staff member will ask you return it to your vehicle. This is for the safety of all patrons and requirement of the Homeland Security Act. There will be both nonalcoholic & alcoholic beverages available for sale by our great Food & Beverage Vendors.
  3. May I bring a picnic lunch?
    A.  NO.  Food & Beverage Vendors will be onsite to serve the needs of our guest and add quality to the event.
  4. What if it Rains?
    A.  The festival is a Rain or Shine Event.  Unless really severe weather presents a danger to the artist or guest, every act that can perform, will perform.  There are no refunds for inclement weather. Bring a plastic poncho just in case. 

Can I have an umbrella up if it’s hot during the show? A. No. Umbrellas are not to be in the up position while artist are performing. Umbrellas are permitted up between shows only.

Are pass outs allowed? NO. If you have to leave you will have to buy another ticket to re-enter. This policy applies to both nights. , NO RE-ENTRY.

Are pets allowed? A. No. Pets are not allowed at our event. (ONLY SERVICE PETS ARE ALLOWED FOR THOSE WITH DISABILITIES).

****Revised gate entry.  Gate #1

Updates/Changes:
Churchill has moved us back to our original location the Paddock area due to the fact that the renovation project has not started. This is a great location and offers a fantastic viewing area for the concert and setup for vendors.
FYI: If you are setting up a vendors booth you can load in on Thursday any time after 11 a.m. or on Friday between 12 noon and 2 p.m.
Gates open at 3:00 p.m.

For additional questions of information please email us at info@musiccityjazzfest.com

Vendors

Interested vendors please fill out the short form below and someone from our organization will contact you with additional details and vending cost. In the message please include your phone number, a short description on what it is you are vending, and special requests or comments.

Your Name (required)

Your Email (required)

Subject

Your Message

content content content

Vendors

Interested vendors please fill out the short form below and someone from our organization will contact you with additional details and vending cost. In the message please include your phone number, a short description on what it is you are vending, and special requests or comments.

Your Name (required)

Your Email (required)

Subject

Your Message

content content content

Vendors

Interested vendors please fill out the short form below and someone from our organization will contact you with additional details and vending cost. In the message please include your phone number, a short description on what it is you are vending, and special requests or comments.

Your Name (required)

Your Email (required)

Subject

Your Message

content content content

Volunteers

Please fill out the form below if you are interested in volunteering for the Derby City Jazz Festival. Someone from our office will contact you with complete details on the volunteer process. In the form please include your phone number, available work schedule and additional comments.

Your Name (required)

Your Email (required)

Subject

Your Message